Deadline indicators
Each letter shows how many days it has left or how long it is overdue.
Interactive simulation
Simulation of a records and correspondence management system
An official letter is logged, routed, handled, answered and filed in its case file. This simulator walks through that cycle with deadline status indicators and a records classification scheme.
RECORDS MANAGEMENT
2026-10-05
| Case # | Subject | Department | Status | Deadline |
|---|---|---|---|---|
| OP-2026-0323 | Personal data access request (ARCO) | Transparency Unit | Received | 17 days |
| OP-2026-0322 | Results of the September 19 drill | Security and Civil Protection | Filed | Resolved |
| OP-2026-0321 | Onboarding of monitoring room staff | Human Resources | Received | Due in 1 d |
| OP-2026-0320 | Review of the security vendor agreement | Legal Department | Routed | 4 days |
| OP-2026-0319 | Submission of the internal civil protection program | Security and Civil Protection | Answered | Resolved |
| OP-2026-0318 | Information request about campus cameras | Transparency Unit | In progress | Overdue 3 d |
OP-2026-0321
Onboarding of monitoring room staff
- Sender
- Security Coordination Office
- Department
- Human Resources
- Received
- Oct 1
- Due
- Oct 6
- Received
- Routed
- In progress
- Answered
- Filed
- Oct 1 · Received · Mail intake
2026-10-02 OP-2026-0323 logged by Mail intake
2026-10-01 OP-2026-0321 logged by Mail intake
2026-09-30 OP-2026-0320 · Routed to Legal Department
Try it
- 1Log a new letter and take it through the entire workflow until it is filed.
- 2Search the inbox by case number, subject or department.
- 3Open Case Files to see the classification scheme and the documents filed in each.
What you are seeing
Complete history
Who received, routed, handled and filed it, with dates.
Classification scheme
Fonds, sections and series with their case files, stage and retention periods.
Instant reports
Correspondence by status and department without building spreadsheets.
Simulation with fictitious data that runs entirely in your browser. The real system is configured with each institution's catalogs, roles and integrations.
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Open simulationCan you picture this with your data?
We set up a demo with the catalogs and real cases from your operations.