Fewer emails and calls
Customers, suppliers and employees check statuses, documents and invoices on their own, without waiting for a reply.
Admin portals
Custom admin portals for your team, your customers and your suppliers
We build web platforms where your company runs its daily operation and where customers, suppliers and employees handle on their own what they now request by email or phone, with role-based permissions and a log of every change.
Includes
- Admin dashboards and back office
- Client, supplier and employee portals
- Approval workflows and document uploads
- Notifications and API integrations
The challenge
An operation run through email, WhatsApp and spreadsheets
In many companies, running the operation means chasing information: customers emailing to ask about their order status, suppliers sending invoices over WhatsApp, approvals waiting in someone's inbox and reports assembled by hand every week.
The team spends hours on repetitive tasks, information is duplicated across files and it's unclear who approved what and when.
We design custom admin portals that bring those processes into a single platform, with a different view for each profile and rules that enforce themselves.
The solution
How your portal is organized
An admin portal is built in layers: who signs in, what they see, which rules govern it, what it connects to and where the information is stored. We design each one around your processes.
Layer 01
Users
The people who use the portal, inside and outside your company, each with their own access.
- Internal team
- Customers
- Suppliers
- Employees
- Administrators
Layer 02
Portal
Dashboards and views designed for each profile, in the browser or a mobile app, with what each person needs to get their work done.
- Admin dashboard
- Client portal
- Supplier portal
- Employee intranet
- Dashboards
Layer 03
Rules and permissions
Roles, approval workflows and validations applied to every operation, with a log of who did what and when.
- Roles and permissions
- Approval workflows
- Document validation
- Change log
Layer 04
Integrations
Connections to the systems your company already uses and to the channels where it notifies each person.
- ERP and accounting
- Messaging and WhatsApp
- Third-party APIs
- Automated tasks
Layer 05
Data and infrastructure
Information lives in your own database, backed up and deployed wherever your company decides.
- Your own database
- Document storage
- Scheduled backups
- Your own server or private cloud
Each user only sees and changes what their role allows, and every change is logged with its author and date.
Benefits
What your company gains
Approvals that don't get stuck
Each request follows its workflow, notifies whoever must approve it and records every decision.
Repetitive tasks automated
Reminders, validations, reports and notifications that are done by hand today run on their own.
Control and traceability
Role-based permissions and a complete log: you always know who viewed, uploaded or changed each record.
Use cases
Use cases
Client portal
Order, invoice and account statement lookup, plus ticket submission with tracking.
Supplier portal
Supplier onboarding, invoice and document upload and validation, and payment status lookup.
Employee intranet
Time-off, leave and reimbursement requests approved by the direct manager, plus access to internal documents.
Operations back office
A central dashboard to manage catalogs, requests and reports across multiple branches or teams.
Every project follows the same process: we understand the operation, model it and validate a prototype before we build.
See how we workFrequently asked questions
Frequently asked questions: Admin and client portals
What is the difference between an admin portal and an institutional website?
An institutional website is a public site meant to inform and attract visitors. An admin portal is a platform with users, permissions and processes: it requires signing in and is used to operate, approve and track work. Many companies have both, and they can be connected.
Can it connect to the ERP or accounting system we already use?
Yes. We integrate the portal through an API or file exchange with the systems your company already has, so information isn't entered twice.
Can you send notifications over WhatsApp?
Yes. The portal can send notifications by email and by WhatsApp through official business messaging channels, for example when an order status changes or an approval is pending.
Does it work on mobile?
Yes. Portals adapt to any screen and, when the operation calls for it, we develop a mobile app connected to the same platform.
How long does it take to develop a portal?
It depends on the number of profiles, processes and integrations. We deliver usable functionality in short cycles, starting with the process that costs your team the most time today. At the end of the assessment we give you a detailed schedule.
Where is the information stored?
In your company's own database, deployed on your servers or in a private cloud, with scheduled backups. The code and the data are yours.
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Learn moreStop running your operation through email
Schedule an assessment and together we'll review which of your company's processes to move into a portal first.